MADS
Privacy Policy
MADS
Privacy Policy
MARCHINGTON AMATEUR DRAMATIC SOCIETY is committed to protecting
personal information.
This Privacy Policy relates to our use of any personal information we collect
about children who audition for or are cast in one of our productions and
their parents/guardians. We collect this information from you and/or from
your parents or guardians.
The information we collect
Prior to the auditions, we will collect basic personal details such as your name,
address, date of birth, height, parents’ names, address, e-mail address and telephone
number, subscription amounts and dates paid. We may also take your photograph
and ask for your biography for inclusion in a souvenir programme to be sold at
performances. Prior to the auditions or first rehearsal we will ask you and/or your
parents/guardians to consent to the collection of this personal information and the
uses to which it will be put. We able to accept consent directly from children over 16.
How we use information
We will use your personal information and your parents’/ guardians’ personal
information:
• for planning any aspect of the production
• to send you details of our rehearsals and communicate with you about any
aspect of the production
• to support your health and well-being whilst you are taking part in rehearsals and
performances
• to comply with any legal requirements regarding your participation in the
production
• to compile entries in our show programme
Security
We put in place reasonable security measures to protect against any unauthorised
access or damage to, or disclosure or loss of, your personal information or your
parents’/guardians’ personal information.
Your rights
Please let us know if your personal information or that of your parents/
guardians changes as it is important that the information we hold about you is
accurate and up to date. Circulating information to you and your parents/
guardians is a necessary part of being a member of the company but when the
production is over, we will remove your personal information and that of your
parents/guardians from our files. You and your parents/ guardians have the right
to request a copy of all the personal information we hold about you and them in
a Subject Access Request. To do this, simply write to us at the address below. We
will take all reasonable steps to confirm your identity before providing you with
details of any personal information we may hold about you.Changes to this Privacy Policy
We may amend this Privacy Policy from time to time; for example, to keep it up to
date or to comply with legal requirements. If there will be any significant changes
made to the use of your personal information in a manner different from that stated,
we will seek your permission first.
How to contact us
For any questions or concerns relating to this Privacy Policy or our data protection
practices, or to make a Subject Access Request, please contact us in one of these
ways:
By phone to the Secretary, Caroline Knapton: 07971115026
By email: marchingtonmads@gmail.com
By post to: MADS, 2 Bridge Cottages, Church Lane, Marchington ST14 8LJ
Date: 5th August, 2025
PRIVACY POLICY FOR CHILDREN IN OUR PRODUCTIONS AND THEIR PARENTS/GUARDIANS
PRIVACY POLICY FOR MEMBERS AND SUPPORTERS OF THE SOCIETY
MARCHINGTON AMATEUR DRAMATIC SOCIETY is committed to protecting
personal information.
This Privacy Policy relates to our use of any personal information we collect
from you when you become a Member or Supporter of the Society. Members
pay a membership fee and Supporters are individuals who are involved in
supporting the activities of the Society. This involvement includes (but is not
limited to) scenery construction, costumes, properties, publicity, front of
house arrangements, stage management, sound, lighting, direction,
choreography, music and orchestra. Supporters also include lapsed
members, as such members normally wish to remain in contact with the
society and may wish to renew their membership at a future date.
The personal information we collect from you
We collect basic personal details such as your name, address, e-mail address,
telephone number, subscriptions and dates paid, standing order details. For Members,
we may also take your photograph and ask you for your biography for use in
programmes, publicity or the local press.
How we use information
We will use your information to send you newsletters, letters or emails to give you
details of General Meetings, Shows, Rehearsals, Production Meetings and similar
events that are likely to be of interest to you. Your name, and possibly photograph
and biography, may appear in our show Programmes and newsletters. Your
information may also be shared with our committee members. This use is in our
‘Legitimate Interest’. You will be aware that our show programmes are public
documents and that our newsletters are shared amongst our membership and with
our supporters. We will not share your information with other third parties without
your consent.
Security
We put in place reasonable security measures to protect against any unauthorised
access or damage to, or disclosure or loss of, your information.
Your rights
Please let us know if your information changes as it is important that the personal
information we hold about you is accurate and up to date.
We will keep your information indefinitely after you remain an active member or
supporter of M.A.D.S. We keep your information because you may resume your
connection with M.A.D.S. and take part again in our activities. However, you can ask
us to remove your personal information from our records at any time and we will
do so and stop sending you any further newsletters.You have the right to request a copy of all the personal information we hold about
you in a Subject Access Request. To do this, simply write to us at the address
below. We will take all reasonable steps to confirm your identity before providing you
with details of any personal information we may hold about you.
Changes to this Privacy Policy
We may amend this Privacy Policy from time to time; for example, to keep it up to
date or to comply with legal requirements. If there will be any significant changes
made to the use of your personal information in a manner different from that stated,
we will seek your permission first.
How to contact us
For any questions or concerns relating to this Privacy Policy or our data protection
practices, or to make a Subject Access Request, please contact us in one of these
ways:
By phone to the Secretary, Caroline Knapton: 07971115026
By email: marchingtonmads@gmail.com
By post to: MADS, 2 Bridge Cottages, Church Lane, Marchington ST14 8LJ
Date: 5th August, 2025