MADS
Privacy Policy

PRIVACY POLICY FOR MEMBERS AND SUPPORTERS OF THE SOCIETY

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MARCHINGTON AMATEUR DRAMATIC SOCIETY is committed to protecting personal information.

This Privacy Policy relates to our use of any personal information we collect from you when you become a Member or Supporter of the Society. Members pay a membership fee and Supporters are individuals who are involved in supporting the activities of the Society. This involvement includes (but is not limited to) scenery construction, costumes, properties, publicity, front of house arrangements, stage management, sound, lighting, direction, choreography, music and orchestra. Supporters also include lapsed members, as such members normally wish to remain in contact with the society and may wish to renew their membership at a future date.

The personal information we collect from you

We collect basic personal details such as your name, address, e-mail address, telephone number, subscriptions and dates paid, standing order details. For Members, we may also take your photograph and ask you for your biography for use in programmes, publicity or the local press.

How we use information

We will use your information to send you newsletters, letters or emails to give you details of General Meetings, Shows, Rehearsals, Production Meetings and similar events that are likely to be of interest to you. Your name, and possibly photograph and biography, may appear in our show Programmes and newsletters. Your information may also be shared with our committee members. This use is in our ‘Legitimate Interest’. You will be aware that our show programmes are public documents and that our newsletters are shared amongst our membership and with our supporters. We will not share your information with other third parties without your consent.

Security

We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.

Your rights

Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date.

We will keep your information indefinitely after you remain an active member or supporter of M.A.D.S. We keep your information because you may resume your connection with M.A.D.S. and take part again in our activities. However, you can ask us to remove your personal information from our records at any time and we will

do so and stop sending you any further newsletters.

  

You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address
below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

Changes to this Privacy Policy

We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.

How to contact us

For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us in one of these ways:

By phone to the Secretary, Caroline Knapton: 07971115026
By email: marchingtonmads@gmail.com
By post to: MADS, 2 Bridge Cottages, Church Lane, Marchington ST14 8LJ

Date: 29th August, 2022

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PRIVACY POLICY FOR CHILDREN IN OUR PRODUCTIONS AND THEIR PARENTS/GUARDIANS

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MARCHINGTON AMATEUR DRAMATIC SOCIETY is committed to protecting personal information.

This Privacy Policy relates to our use of any personal information we collect about children who audition for or are cast in one of our productions and their parents/guardians. We collect this information from you and/or from your parents or guardians.

The information we collect

Prior to the auditions, we will collect basic personal details such as your name, address, date of birth, height, parents’ names, address, e-mail address and telephone number, subscription amounts and dates paid. We may also take your photograph and ask for your biography for inclusion in a souvenir programme to be sold at performances. Prior to the auditions or first rehearsal we will ask you and/or your parents/guardians to consent to the collection of this personal information and the uses to which it will be put. We able to accept consent directly from children over 16.

How we use information

We will use your personal information and your parents’/ guardians’ personal information:

• for planning any aspect of the production

• to send you details of our rehearsals and communicate with you about any

  aspect of the production

• to support your health and well-being whilst you are taking part in rehearsals and

  performances

• to comply with any legal requirements regarding your participation in the

  production

• to compile entries in our show programme

  Security

  We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your personal information or your parents’/guardians’ personal information.

  Your rights

  Please let us know if your personal information or that of your parents/ guardians changes as it is important that the information we hold about you is accurate and up to date. Circulating information to you and your parents/ guardians is a necessary part of being a member of the company but when the production is over, we will remove your personal information and that of your parents/guardians from our files. You and your parents/ guardians have the right to request a copy of all the personal information we hold about you and them in a Subject Access Request. To do this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

  

Changes to this Privacy Policy

We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.

How to contact us

For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us in one of these ways:

By phone to the Secretary, Caroline Knapton: 07971115026
By email: marchingtonmads@gmail.com
By post to: MADS, 2 Bridge Cottages, Church Lane, Marchington ST14 8LJ

Date: 29th August, 2022